Executive Assistant (Operations)
Primarily on-site with some WFH flex - Paisley
Initial 6-month FTC (potential to go perm)
Salary circa £30,000 with some flex and excellent benefits
Be the COO and Ops Director's right hand and the steady organiser for senior operational leaders. Create order, anticipate needs, and streamline how the team works so they can move fast.
What you’ll do
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Own diaries and inboxes, prioritise, gatekeep, and sequence the day.
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Prepare agendas and packs, capture actions, and drive follow-through.
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Think ahead: design simple templates/trackers/checklists that cut admin and speed decisions.
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Coordinate complex travel and accommodation; handle POs/invoices/expenses (Microsoft 365; bonus if you’ve used NetSuite).
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Orchestrate leadership rhythms: Ops meetings, site visits, base calls, and keep comms flowing across Ops/Finance/HR.
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Handle sensitive information with absolute discretion.
What you’ll bring
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A safe pair of hands: super-organised, proactive, and two steps ahead.
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Proven EA/admin experience supporting C-suite or senior operational leaders.
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A ruthless prioritiser who protects time and removes blockers.
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A natural process improver who enjoys creating order and smoothing workflows.
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Tech-confident (Microsoft 365; ideally exposure to POs/expense systems).
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Calm, personable, and happy to be on-site where the action is.
Step in, streamline, and shine! This vacancy will move quickly - apply now or email kelsie.patterson@symedrummond.co.uk